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Internal bid form

Clerk 2 - Art Gallery Associate

Announcement Number:00120-13-46
Location:Department of Art & Art History
Other Information:Permanent, Part-Time (20 hours per week)
Supervisor:Supervisor: Chairperson of Department of Art & Art History
Date Posted: June 6, 2013
Last Day to Apply: June 20, 2013 prior to 4 p.m.
Contact Person:Ms. Kristina Wood - Human Resources (570) 389-4933
Rate of Pay:Pay Range 3     $13.81 - hourly     

Essential Elements of Position:  In close consultation with the Department of Art and Art History, set up and take down exhibits in the Haas Gallery, coordinate publicity for the Gallery and its exhibits, maintain the department's Permanent Collection, and provide advice and support for exhibitions of art on campus. Must communicate well with the Department of Art and Art History as well as with artists, the campus community and patrons of the Haas Gallery of Art.

Primary Duties and Responsibilities:

Set up and take down six to eight exhibitions a year that include receptions and lectures, involving coordination with the artist, faculty, food service provider, custodial department, and the director for Haas Center.

Responsible for coordinating, in conjunction with the department secretary, artists’ campus visits that may include transportation and providing assistance to the artist during their campus visit.

Responsible for setting up the exhibit based on established practice and/or artist’s direction. Personally install, de-install and arrange for the installation and de-installation of artwork.

Facilitates the goals of exhibit set-up and reception planning by working within defined guidelines and established expectations of the Department of Art and Art History and the university.

Responsible for scheduling the lecture; assuring that audiovisual demands are met; and coordinating the lecture with department activities.

Responsible for regular communication/consultation/coordination with the Department of Art and Art History faculty and department secretary via email, phone and in meetings.

Purchase signage for artist’s recognition as needed. Work within the gallery budget line in coordination with the department secretary.

Using common desktop computer applications and technology, promote and oversee publicity for exhibits by various means such as postcards, posters, news releases, campus TV, the university web sites, the department web site, and other relevant internet means such as social media.

Ensure that storage areas are kept in good order and repair. Maintain an inventory of supplies, fixtures and equipment.

Perform minor maintenance/replacement of gallery fixtures.  Will coordinate other gallery repairs with facilities management staff.

Utilize a tracking system (software application) to account for/track pieces of the permanent collection that are assigned to other employees or areas of the campus. 

Address issues of the condition of the art works, repairing them when possible or referring them to the department chair.

Assists university staff in determining availability of university owned art. 

The General Summary and Principal Duties and Responsibilities sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position.  It should be recognized that employees may be asked to perform job related duties in addition to those outlined above.

Applicant must possess these skills, knowledge, and abilities or to be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words, and punctuation marks for word, number, and sentence separation.

Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships.

Knowledge of the techniques applied in using the English dictionary.

Knowledge of standard office procedures and practices such as the types, organization, and use of standard office files, logs, forms, and letter formats.

*Knowledge of intermediate arithmetic which involves calculations similar to adding and subtracting common fractions; and multiplying and dividing by two or more digits, whole numbers, or decimal multipliers and divisors.

Ability to understand and follow oral and written instructions which explain multifaceted procedures.

Ability to perform within processing procedures which involve an understanding of multiple aspects and application of varied standards.

Ability to proofread information for conformance with a prescribed pattern or form, to assure the adherence to clerical office method, or for compliance with specific administrative or procedural rules.

Ability to transfer information and present in a modified form according to rules and procedures.

Ability to collect and organize material for reports by determining what available information should by included and presenting the information in a prescribed, organized format.

Ability to compose straightforward, informational correspondence such as transmittals or acknowledgements in reply to request or questions on the work process or related information.

Ability to perform basic arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by one digit whole number or decimal multipliers and divisors.

Ability to instruct and advise clerical employees on the methods and procedures used in the work unit.

Ability to organize work and develop effective work methods in an area which involves variable phases of different techniques and procedures.

Ability to make duty oriented decisions on the basis of well-defined standards and precedents.

Ability to operate office and mail processing machines such as the adding machine, photo-copier, postage meter, and addressograph.

Sufficient physical dexterity to allow performance of clerical work such as filing, sorting papers, opening mail, and the unskilled operation of office machines.

MINIMUM EXPERIENCE AND TRAINING:  Six months as a Clerk 1 and educational development to the level of the eighth grade; or, Completion of a high school business curriculum; or any equivalent experience and/or training which provided the required knowledge and abilities.

Applicants will be rated on the following criteria: 
1.  Experience in proper handling of works of art, and working in a gallery environment.
2.  Experience in utilizing a variety of media to publicize events.
3.  Demonstrate strong interpersonal skills.
4.  Ability to troubleshoot routine logistical or technological problems.
5.  Experience in collecting and compiling information from a variety of sources.

Finalist must communicate well and successfully complete an interview.
Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and credential verification and criminal background check.
Completing this search is contingent on available funding.

Application Procedure:  In order to receive consideration, submit a Bloomsburg University Merit Systems Employment Application to the Office of Human Resources and Labor Relations by 4:00 p.m. on the last day to apply. Applications are available in the Human Resource Office, located in Waller Administration Building or may be downloaded from  Faxed resumes and/or applications will not be considered.

Bloomsburg University of Pennsylvania is committed to equal educational and employment opportunities for all persons without regard to race, religion, gender, age, national origin, sexual orientation, disability or veteran status.