Support Services
Outdoor Events - Permission for outdoor events at any location on campus must be obtained from the Assistant Vice President for Administration. Because of its proximity to the Kehr Union the amphitheatre located outside the Scranton Commons may be supported by the Kehr Union for student events.
Removing Equipment / Supplies - All equipment and supplies furnished by the event sponsor must be removed from the Kehr Union no later than the end time of the reservation. Costs incurred for removal of materials will be charged to the event sponsor. The University and the Kehr Union assume no responsibility for damage to or loss of equipment and materials left in the Kehr Union. The event sponsor assumes full responsibility for any equipment or materials brought into or left in the Kehr Union.
Parking - Parking for workshops, camps and conferences must be scheduled through the University Police per University policy.
Building Hours - Kehr Union building hours may be extended with a minimum of 14 working days notice pending approval from the Director of the Kehr Union and the submission of a brief written justification. Once approved, the group will be charged $50.00/hour for each extended hour beyond the normal building hours. Additional personnel fees may also apply. Anyone requesting the use of the Kehr Union during holiday or break hours when it is normally not open will be charged a $100 opening fee in addition to other costs if approved (i.e. Christmas, Thanksgiving, July 4th).
University Police - Together, the Kehr Union staff and B.U. Police Department work to provide a secure environment for guests and patrons. When there is an event that requires Law Enforcement presence, it is the user's responsibility to contact Law Enforcement and to complete the appropriate forms with signatures. Charges for University Police support are paid directly to University Police.
Signage - Signs for events in the Kehr Union may be displayed outside of reserved spaces. Users should reserve a sign holder when making reservations. Banners are permissible in reserved spaces only for the duration of the event.
Catering - Aramark Corporation can accommodate all food service needs in the Kehr Union. The catering office is located in William W. Scranton Commons and all food service arrangements should be made directly with the catering office at 389-4483. Information pertaining to other university recognized caterers is available upon request.
Kehr Union use rules, requirements
Responsible Party(S)/Event Coordination - The person(s) who complete and sign the reservation form/contract shall be the responsible party. This person shall be responsible for coordination of all event details with the Kehr Union. This person(s) must be the host and in attendance throughout the contracted event. This representative shall take all reasonable actions to assure event safety, to prevent damage to the facility and equipment, and to see that these conditions and other policies and regulations, outlined in this agreement, are met.
Event Guidelines
Download a guide for planning your event (pdf, 87k)
Estimated Fees - Estimated fees are based on specific facilities requested in conjunction with information provided by the user for required access and event times, number of event participants, type of activity, audio-visual service requirements, and other support services/personnel. Special features of an event may involve additional fees.
Termination/Cancellation - Permission to use the Kehr Union facilities is granted subject to observance of regulations. The Kehr Union may revoke this agreement immediately upon failure to timely comply with pre-event requirements/deadlines, for any violation of use conditions or regulations, or a t any time for misrepresentation. The Kehr Union may terminate any part of this agreement without notice in the event of an emergency situation which, in the opinion of the Kehr Union, would make the performance/event unfeasible.
Facilities - Users of the facilities shall observe all applicable Kehr Union and Bloomsburg University policies, as well as all local, state and federal laws, statutes, and ordinances. The user shall only have the use of the facilities contracted for, and only for the purposes stated on the reservation form. User shall not make any alterations to the facility, building systems, or equipment. User shall follow all reasonable directives from Kehr Union staff. At the end of the event, the facility should be left in a clean, safe condition.
User's Property - The user assumes full responsibility to safe guard all materials, goods or property owned or used by the user or any of its exhibitors or guests. User hereby waives any claims against the Kehr Union and the persons described for damages to, or loss of, the property.
Damage To Premise And Damage Deposits - The user is responsible for the condition of the premises during the term of the contract. The user is granted the right to inspect the premises prior to the term, and also no later than twenty-four hours after the term. The Union shall be inspected to determine if any damage was sustained as a result of the user's occupancy. Repairs for significant damages will be charged to the user at the prevailing rate.
Decorations, Signs, And Decals -The Student Activities Office must approve the location of special decorations, banners or signs. The Kehr Union signage may not be covered or otherwise obstructed. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, doors, windows, painted surfaces/columns. Adhesive-backed (stick-on) decals or similar items (except nametags) are not permitted in the Kehr Union. All decorations must be flame retardant. Any costs incurred by the Kehr Union for Removal of said items will be charged back to the user. All outdoor and indoor direction signage must be removed by the user immediately following the event.
Flames/Fire - Open flames and the burning of any materials, including incense, is prohibited. Use of candles must receive advance approval from the Student Activities Office.
Fire Regulations - Users, exhibitors and their guests must comply with all Federal, State and local fire and building codes that apply to places or public assembly. All decoration materials must be made of flame retardant materials. Fire fighting and emergency equipment may not be hidden or obstructed. All emergency exits, hallways and aisles leading from the Union must be kept clear and unobstructed.
Emergency Medical Service - The Kehr Union reserves the right to require emergency medical services, if deemed necessary, based on the type of event. The Kehr Union will determine the type of service required and hours of operation. The cost for such services shall be paid by the user.
Access and Event Times - Facility access and use must be within the allotted contracted time. Contracted times must include event preparation, decorating, and/or rehearsal time, as well as time after the event to remove decorations, user equipment and other items. Events that have not removed all decorations, equipment and other items by closing time of the Kehr Union will be assessed the extended facility hours charge. The Kehr Union staff shall have the right to access and enter the facility for any reasonable purpose during the contracted time.
Equipment - All Kehr Union equipment (e.g., tables, chairs, risers, stages, audio-visual, etc.) will be set-up by Kehr Union staff. Equipment must be in place prior to user access. A.V technicians may be required to operate equipment, or to supervise others operating the equipment. Charges for technicians are borne by the user. The user will be responsible for all Kehr Union owned equipment and will be held liable for the equipment if lost, stolen, damaged or misplaced.
Special Equipment - Users intending to bring in any equipment that requires access to facility water, high voltage electrical, satellite signals or such systems must receive advance, written authorization from the Student Activities Office. The Kehr Union assumes no responsibility for equipment used at events supplied by the user or another party. The Kehr Union reserves the right to approve equipment and equipment providers.
Post Agreement Requests - The Kehr Union will attempt to comply with post-agreement requests, but cannot guarantee same. Should the user request any additional facilities, equipment, or services, the user will pay the Kehr Union for same at the appropriate rate; administrative fees may apply.
Room Changeovers - Meeting rooms, ballrooms or other contracted facilities shall be arranged in theater, classroom, conference, banquet, or reception style one (1) time during the term of the contract. Changes to the original set-up will be charged at the prevailing rate. This includes, but is not limited to, the addition or removal of inventory (e.g., tables, chairs, risers, stages, etc…) as provided within the limits of the Kehr Union's inventory. If inventory limits are exceeded, cost of the rental equipment will be charged to the user.
Reassignment of Facilities - Should a facility become unavailable due to an emergency, the Kehr Union reserves the right to reassign user to another facility or another date.
Animals - Animals are prohibited in the Union except service animals for the physically challenged.
Vehicle Parking/Unloading - Facility users and guests must abide by all University parking/traffic requirements, including but not limited to passenger and equipment loading/unloading regulations, observance of authorized parking locations, payment of fees, and display of vehicle parking permits. Payment of citations, which result from parking/traffic violations, are the sole responsibility of the facility user and their guests. Access to the loading dock must be coordinated with the Student Activities Office prior to your event. Parking in the loading dock is prohibited and violators will be ticketed and/or towed at the owner's expense.
Weapons/Firearms - All weapons and firearms are strictly prohibited on Bloomsburg University's campus.
Recreational Devices/Bare Feet - Bicycles, skates, and other such recreational devices are not allowed in the Union. Bare feet are prohibited in the building.
Conduct - The user and guests shall not interfere with the regular use of the building by the public or other facility guests. Excessive noise or other disruptive behavior is prohibited. The Kehr Union may remove any person during the term of the contract who the Union believes is disrupting or obstructing the proper operation and management of the Union.
Special Requirements - Special requirements, such as overnight guarding of equipment; drayage (receiving, shipment or storage) services; activation of data/phone lines or signals; access for news/media; or other such requirements must be coordinated in advance with the Student Activities Office. Charges for such services will apply.
Permits And Taxes - The user is responsible for obtaining permits or licenses required by law. The user is responsible for the payment of all taxes, fees and charges required by any legal authority associated with use of the Union.
Capacities - The Kehr Union will not permit facilities to be occupied greater than the listed capacities.
Tobacco Products - Smoking and tobacco products are prohibited in the Kehr Union Building.
Alcoholic Beverages - All university policies relative to alcohol will be firmly adhered to within the Kehr Union. The university supports all laws relating to alcohol within the Commonwealth of PA. In accordance with these stipulations, alcohol will be permitted in the Kehr Union only by obtaining permission from the President of Bloomsburg University. Groups or organizations not affiliated with Bloomsburg University may not serve alcohol at functions on campus.