Mail Services - Info for Faculty and Staff

Mail Services - Info for Faculty and Staff

Hours of Operation

Interoffice Mail

  • On campus deliveries begin at approx. 9:00 AM and 1:00 PM daily
  • On campus mail should contain NAME, DEPARTMENT and BUILDING
  • Student mail should be separated by residence hall
  • Mail should be placed together by department with all addresses facing in the same direction

Business Reply

  • Business reply envelopes may be obtained through the University Storeroom
  • Fund center and department must be included on the face of the business reply envelope in order to be returned to the department and properly charged back

Standard (Bulk) Mail

  • Mail Services provides assistance in preparing Bulk mailings, with a 200 piece minimum
  • Bulk mail is a cost effective way to send mail. If a department is interested in sending a Bulk mailing, please contact Mail Services well in advance at x4404

UPS and Fed Ex Shipping Information

Mail Services Shipping Request Form

  • Complete a University Mail Services Request Form when choosing UPS, FedEx or the "Rate Shop" option.
  • Attach completed form to the item you wish to ship and place in your buildings outgoing mail area.
  • When sending an item with a pre-paid label it is Not Necessary to attach a shipping request form, however it is necessary to have a name & department visible in the return address area.
  • When sending an item through the United States Postal Service it is Not Necessary to attach a shipping request form, however Name, Department & Fund Center are required as always.
  • There is a 2:00 pm deadline for shipping UPS & FedEx. If you have missed your afternoon pickup you may bring your item to the University Mail Services Office before 2:00pm for same day shipping.
  • Third party billing available through Fed Ex and UPS.
  • This service is for University business only. Personal items will not be accepted.

On-Campus Delivery

  • Mail will be delivered to one address per employee on campus. It is important to contact Mail Services when changing this address
  • Mail will be delivered to one ground-level accessible pick-up and drop-off point in each building.

Accountable Mail

  • Certified, registered. signature confirmation, and express mail are available at Mail Services
  • Delivery confirmation is also available
  • For assistance with accountable mail, contact Mail Services at x4403 or x4404

International Mail

  • All international mail must be identified as such. Any piece larger than letter size may require a customs form that may be obtained from Mail Services. Please refer to the USPS forms for more information.

Metered Mail

  • All mail leaves for the United States Postal Service at approx. 3:00 PM
  • All mail must have a return address and fund center
  • Mail to be sealed by metering machine should be grouped with flaps overlapping. Envelopes 1/4" thick must be sealed by the department.
  • All manila envelopes must be sealed by the department
  • V or square shaped envelopes must be sealed by the department

Personal Mail

  • Employees are not permitted to receive personal mail or packages at the University
  • No employee can use fund centers to send personal mail.