Student Clubs and Organizations

Student Clubs and Organizations

Each year student clubs and organizations host a variety of cultural, educational and social programs designed to enhance the college experience. Clubs and organizations should consider the following when planning and scheduling events.

Booking Facilities and Support Services

Recognized student clubs and organizations should first meet with their advisor to discuss proposed event details and budget matters. At least three weeks in advance of your event, submit an advisor-approved room request through your group’s account in the online scheduling system.

Remember to complete both the “Location” and “Details” tabs before submitting your request. The “Details” tab is extremely important, because it reviews the room setup, audio-visual equipment and other needs. KUB or Monty’s staff will process your reservation request and schedule support services on your behalf.

If requesting use of classroom buildings and/or auditoriums, please contact the office of facilities scheduling.

Fundraising

Student clubs and organizations interested in conducting fundraisers are required to submit a completed Fundraising/Service Project Application before making a room request.

The following rules apply:

  • Door-to-door selling/solicitation in the residence halls is not permitted.
  • If you intend to advertise this event in the residence halls, fliers/posters must be brought to the Residence Life Office, lower ERH, for distribution. Residence Life staff will hang them up.
  • Credit card fundraiser events must be attended by students - No professionals permitted.
  • T-shirt and promotional items must be approved by the director of Kehr Union prior to the event being approved.
  • Fundraisers cannot take place in food service areas, the main lobby of Kehr Union and in the Student Services Center lobby.
  • Service Projects cannot take place in food service areas.
  • Permission must be obtained from BU's vice president for administration if any non-Pepsi beverage products are used in connection with the fundraiser/service project where Pepsi products are available.
  • This fundraising/service project form must be approved prior to reserving a location on campus.
  • All fundraisers/service projects must comply with all university, local, state, and federal regulations.
  • Each organization funded by CGA is limited to two different on-campus fundraising events per semester and are encouraged to have as many service projects as is feasible. Organizations not funded by CGA can have unlimited on-campus fundraisers.

Catering

BU offers a variety of on-campus dining options, from continental breakfasts to full service banquets and boxed lunches. Our catering services are professional and imaginative.

To order refreshments, coffee/tea service, meals or linens for your event, you must receive approval from your department chair, dean, or vice president. Once approved, make arrangements through the Catertrax online ordering system.

Please note: Monty’s is contractually-linked to ARAMARK Campus Dining. All events held in Monty’s must use ARAMARK as the food service provider. No outside food is permitted in the Monty’s facility.

Publicity

  • Online Calendar of Events: Once your event is approved, your event is automatically entered into the KUB/Monty’s database and posted on the Web calendar.

    Searches can be conducted by date, building, event type and group. Information can be viewed in a daily, weekly and monthly format.

  • BU Web site: Another location to post your event information is the BU calendar of eventsdisplayed on the BU Today page.
  • Posting Advertisements in Residential Areas: If you’d like to post flyers or banners in residential areas they must first be approved by the Residence Life office.

    Once approved, submit your flyers/banners to that office for distribution. Residential areas include the Kozloff Apartments Community Center, Monty’s and the bulletin boards in all Residence Halls and on-campus apartment complexes.

  • BU's Student Newspaper, The Voice: Published weekly on Thursdays during the school year, The Voice seeks to inform the BU campus community about news, sports, events and entertainment on and around campus. The Voice is a student-produced newspaper.