Access to Education Records

Access to Education Records

You have the right to inspect and review your education records within 45 days of the day Bloomsburg University receives a written request for access, anytime after your matriculation.

You should submit your written request, identifying as precisely as possible the record(s) you wish to review, to the registrar, dean or other appropriate official records custodian. The university official will make arrangements for your review of the education records, or will advise you of the correct official to whom the request should be addressed.

If you wish to photocopy or otherwise reproduce all or a portion of your education records, you may do so, for those items to which you have not waived your right of access, at the cost normally charged students for use of such university equipment.

Waivers

When you wish a member of the faculty or administration to write a letter of recommendation to graduate schools or possible employers, you may be asked to sign a waiver to assure the confidentiality of the recommender's observations.

If this occurs, it means only that we need to be able to say candidly what we think about your capabilities and potential. Very simply, such candor is in the long-range best interest of all BU students and the university.

If you use the services of our career services offices in an effort to secure employment or access to graduate school, waivers are likely to be requested regarding your transcript, your resume, letters of recommendation on file with the office(s), and any other data of natural interest to interviewers.

Waivers may be signed only for the specific purposes of application for admission, candidacy for honorary recognition (including merit-related financial aid) and application for employment. Waivers will not be required and you may be told, at your request, the names of those supplying references. You may revoke a waiver, in writing, for future actions but not for letters or recommendations already in your education records.

Records Not Open to Student Review

In accordance with federal regulations, students do not have the right to review the following records:

  • The financial records of the student's parents.
  • Letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in the file before Jan. 1, 1975.
  • Records connected with an application to attend BU if that application was denied.
  • Education records containing information about more than one student, in which case the University will permit access only to that part of the record which pertains to the inquiring student.
  • Those records which are excluded from the FERPA definition of education records.

Right of BU to Refuse to Provide Copies

Bloomsburg University reserves the right to deny copies if the transcripts or other records are not required to be made available under FERPA, if the student has an overdue financial obligation to BU or if there is an unresolved disciplinary action against the student.

Fee for Copies of Records

Official academic transcripts cost nothing when requested in writing by the student of record. The fee for copies of other education records, whether in response to student-authorized requests or other requests allowed by law, is $.50 per page.