Forms

• Annuitant Certification
• Commitment Item/GL Account Listing and Descriptions
• General Invoice Form
• Justification/Approval for Food Purchases
• Justification/Approval for Gift/Award/Promotional Purchases
• Purchasing Card Enrollment
• Foreign Source Certification
• Purchasing Card Missing Receipt
• Right to Know Requests
• Rush Order Justification
• Settlement Agreement (Release of Claims)
• Sole Source Contract Certification
• Mail Services Shipping Request Form | Additional info on Mail Services Support
• W-9 form
• W-8BEN form - Certificate of Foreign Status, Tax Withholding

Resources

The Procurement Department has established service purchase outline agreements (SPOA’s) for a variety of repetitive services. (See link for a listing of the current SPOA’s, their authorized value and remaining balance).

Please call the Procurement Dept to use one of them — you will be issued a rush order (RO) number as your authorization, and a purchase requisition is required to be submitted with the invoice to make payment.
If you need service from a vendor not on the list, email PurchasingROApproval to initiate the SPOA process; an RO # will be issued upon completion of a contract.

Please note that no service should take place until a contract has been executed.

• SPOA Current Worksheet

Also helpful is the guide prepared by Finance and Business Services.