Facilities Management

How do I get problems or things fixed?

To request a repair to correct a problem on the grounds, in an office, work area, or building a work request needs to be submitted. A work request can be submitted electronically, via email, or by calling.

Electronic submissions, however, are limited to just those staff who have the software licenses and access such as your department secretary, support staff, or faculty advisor. Within Residence Halls the community (CA) or residential (RA) assistants have this electronic access.

When logging in as a licensed user to the Work Order System, do so with your existing BU user name and password. If your position requires the inputting of work requests and you do not have access, please contact the work order staff at 570-389-4586 or email workorders@bloomu.edu.

Work requests can be submitted 24 hours a day 7 days a week through the maintenance work order system or by contacting the Work Order staff at 570-389-4586. They are available 8:00 a.m. to 4:30 p.m. Monday – Friday.

Log Into Work Order System

After hours, weekends, holidays or during weather/emergency closings contact University Police at ext. 2211 or 4168.

Work Requests are typically for problems with doors, locks, bathrooms, windows, lighting, heating, cooling, broken furniture, cleaning, office moves, accident hazards, event setups, etc.

The work order staff will:

• Receive and process all work requests
• Establish work request priorities
• Assign work to appropriate FM groups
• Respond to questions from requesters

Work Order Coordinator
Phone: 570-389-4586
Fax: 570-389-5048

Faculty and staff members are assigned key(s) or an access card(s) for their office, work area(s). Other keys and access cards may be assigned depending on teaching assignments, job duties, and areas of responsibilities. To obtain key/card access to a secured area one must complete a key and card access control form and obtain the appropriate approvals.

The key/card access form can be found on the S drive under BU Documents. It's a PDF fillable form.

Upon completion and approval, return the request form to the Facilities Management. In most cases, cards will be available within 24 hours and keys within three days. Cards and keys must be picked up in person at Facilities Management, Buckingham Maintenance Center.

Procedure

This form is for requesting key, card access and core changes only. Should you need a new BU photo ID card, please contact the BU Card Center located in Elwell Hall. Direct card access authorization questions contact the Key Control Officer 570-389-4542

• Fill out form with the requestor’s name, employee ID no., campus mailing address, department, cost fund center, phone no. Select faculty, staff, or graduate assistant. Enter the name of department chair/director and Dean. Indicate the key, card access or core no. required, its location, room number and description and door number and the reason for the request. For card access controlled doors indicate the building number, description and which categories are to be activated. Note: access control locks that require the insertion of an ID card have 24/7 access only.
  • » 24/7 — Allows access 24 hours a day everyday (*)
    » Early Access — Allows access from 4am until the door automatically unlocks (weekdays only*)
    » Late Access — Allows access from when the door automatically locks until 10 p.m. (weekdays only*)
    » Saturdays — Allows access on Saturdays (indicate the time frames needed*)
    » Sundays — Allows access on Sundays (Indicate the time frames needed*)

  (*) Access is granted during normal working days only during the academic year unless the “Access on non-academic day?” box is checked

  Access on non-academic days? — Indicate if the requestor is allowed access on days that the University is on a scheduled break or is not in session.

• Submit form to the Department Chairperson/Director and Dean for approval.
• Send form to the Key/Card Access Control Officer at Buckingham Maintenance Center.
• Key/Card Access Control Officer will evaluate the request, make a recommendation, and forward the request to the Asst. VP for Facilities Management.
• The Asst. VP for Facilities Management will approve/disapprove the request and return the request form to the Key/Card Access Control Officer at the Buckingham Maintenance Center.
• The Key/Card Access Control Officer will issue a M.W.O. if the request is approved by the Asst. VP for Facilities Management.
• Notification will be sent to the requestor once the key(s) or core changes are ready for pick-up.
• Key(s) must be picked up by the requestor within ten (10) days after notification. Photo ID is required to receive the key(s).

Two keys/card access/core changes for the requestor may be requested on one request form. Keys will be issued only to the requestor and must remain in the possession of the requestor except as noted in the Key Control Policy or until they are returned to the Key Control Officer. Once card access is authorized per request, the card must remain in possession of the requested.

Having a space reserved, how do I get tables and chairs set up for my event?

If tables and chairs are needed for your event, or any other unique support, the request is made separate from the space reservation process. The requesting faculty/staff member is responsible for requesting and/or making arrangements for:

• Tables and chairs
• Technology support / equipment
• Parking
• Police/security
• All other needs

Tables, chairs, and custodial coverage

Requests must be placed a minimum of two business days prior to the event via a work order request. If a work order request is not submitted prior to 48 hours your space reservation may be cancelled.

Technology support requirements should be finalized at least 14 days prior to the event date by contacting:

1. For AL 103 Schweiker Room: Circulation Desk Supervisor at 570-389-4220
2. For Classroom spaces: Technology Support Services at 570-389-4357

Parking support and security arrangements must be made through the Bloomsburg University Police Dept. by calling ext. 2211.

The individual or group reserving the space is responsible for:

• Damage/Loss: Damage occurring in a room and/or loss of equipment during facility or an organization’s use will be charged to the group or individual responsible for the reservation.
• Security: When there is an event such as a dance, concert, or major campus function, a University Police officer must be present. The University Police require a 10-day processing period prior to the event. Charges for security apply.

How do I reserve space for my event?

Faculty, staff and student organizations may request to reserve interior or exterior space for activities related to, or in support of, the University’s missions and goals. Only classrooms, computer labs, conference rooms, and multipurpose rooms within the academic buildings and Kehr Union are available, along with campus outdoor spaces.

A space reservation is made by submitting an electronic scheduling request. All student space requests require approval from the student group’s advisor before processing any student space reservation.

First, check on the preferred room’s availability using the online EMS scheduling system. Use your current BU user name and password to log onto the system. Do not include the “@bloomu.edu” or “@huskies.bloomu.edu” with your user name.

Second, after confirming that the room is available, or identifying an alternative available room, submit your request through this same site.

Last minute, unique requests may be submitted via email to Facilities Scheduling at facsched@bloomu.edu or by calling 570-389-4277.

Please note:

a. Academic needs have precedence over all classroom space requests during class and exam periods.
b. Making reservations a minimum of two weeks in advance is recommended.
c. Space reservations may be limited by the number of reservations per group based on the use demands of the space.

Contact Information

Facilities Scheduling Technician: 570-389-4277
Office Fax: 570-389-5048

Bloomsburg University's Facilities Master Plan is complete. The final projects proposed address the university’s existing and future space needs, including learning and non-learning areas. The plan is based on anticipated enrollment growth and the objectives of Bloomsburg’s strategic plan.

It features a new campus gateway, residential villages consisting of two clusters of residence halls (one on lower and one on upper campus), dining facility, and additional parking. The new Master Facilities Plan estimates that most projects can be completed within 15 to 20 years.

The campus master plan, as a process, consisted of four phases:

➢ Phase 1 - Strategic Review; the process of conducting dialogue with the Campus Community to get feedback about ideas, goals, and concerns for the future facility needs of the campus.

➢ Phase 2 - Functional and Physical Analysis; the process of conducting a physical conditions assessment of the campus facilities to evaluate architectural conditions, code compliance, functionality, and use, which includes a space utilization analysis.

➢ Phase 3 - Solution Development; the process of using analysis data from Phase 2 to work through the Master Plan Steering Committee, University Administration and Council of Trustee Members to develop guiding principles for use in identifying planning priorities based on historical/developing campus use patterns coupled with the vision feedback from Phase 1.

➢ Phase 4 - Planning and Documentation; the process to create the final end product of a facilities plan to be used as a reference and guide over the next 10-20 years as the University makes physical changes to the campus facilities to meet changing educational program needs, student expectations, operational requirements and life cycle replacements. The end product is both hard copy and digital copy providing the Master Plan guiding principles, campus condition assessment, space utilization data, stakeholder input summaries, maps and imagery of multiple development scenarios, construction budget costs financials, schedule of projected funding needs, and a digital “presentation” document for use in future communication and engagement to keep the ideas and concepts current and familiar.

Our Master Plan effort started in August 2012, and at this point at the end of August 2013, Phases one through three are essentially complete, although minor tweaking and adjustment to some of the solution(s) elements continues. Phase 4 completes the process with the final report, and presentation(s) due in October 2013.

When gathering feedback about our campus, several viewpoints tend to stand out. On the positive side the Campus Community considers that:

• Campus classrooms are well utilized
• The Academic Quad green space is a successful outdoor space
• The Sutliff renovation and expansion is a success
• The University’s academic programs are highly regarded
• Scranton Commons is a successful board dining venue

On the less than positive side the Campus Community considers that:

• Existing on-campus student housing stock is insufficient
• The Maintenance Building location now represents the main entry to Campus
• The Lower Campus is disconnected from the Upper Campus
• The Upper Campus lacks adequate amenities, (dining, recreation, social, and study venues)
• Parking on the Lower Campus needs improvement/expansion
• Kehr Union lacks sufficient student-focused spaces
• There is a shortage of research and group study space
• There is a shortage of faculty office space
• The west edge of Campus along Lightstreet Road is an eyesore

In projecting Campus needs going forward, the Master Plan developing principles for projecting future needs are:

• Plan for 1% growth per year in freshman enrollment
• Plan for 10% growth per year for transfer students enrollment
• Provide a minimum of 120 square feet office space per employee FTE
• Provide on-campus housing for 50% of the student population
• Provide adequate parking based on: 1 space per employee FTE, 1 space per commuter student on lower campus, 1 space per every 4 off lower campus student FTE

Using these guiding principles the projected campus needs within the next 10 years are:

• Student Housing Shortages
• Lower Campus: 1,200 beds
• Upper Campus: 800 beds
• Academic Space Shortages
• Classrooms: 30,000 assignable square feet (asf)
• Class/Research Labs: 45,000 asf
• Faculty Offices: 30,000 asf
• Student Life Shortages
• Student Union: 70,000 asf
• Assembly Space: 16,000 asf
• Food Facilities: 30,000 asf
• Study Space: 20,000 asf
• Indoor Athletics: 72,000 asf

Various campus plan “layouts” are being developed considering the information generated to date. Several elements in the consideration of a plan routinely rise to the forefront in the various discussions. They are:

» Relocate the existing Maintenance Building to an alternate location and develop the location to better communicate visitor’s “arrival” to the University Campus entrance.

» Develop/construct some form of a student union at the present Warren Student Services Center to help build a bridge between the academic quad and the lower campus living areas, include the bookstore within, and provide a dining venue closer to the Quad for improved commuter student, visitor, and faculty/staff access.

» Selectively develop the present lower campus residential area to increase the “beds” capacity and provide an expanded “green space” for student use as an alternative to the present Quad.

» Any Upper Campus housing should be designed with increased “beds” capacity and should follow along Swisher Circle to help build a connection with JKA Apartments and help “bracket” the athletic facilities.

» Target the Centennial parking lot as the location when the next academic building is built.

» Establish some form of a “first contact” welcome center to accommodate potential students, visiting alumni, campus event attendees, and only general visitors from the Andruss Library area eastward.

When considering this information and the possibilities listed, it is important to remember that this just a plan, and as such it does not mean that items identified are guaranteed to be done. The helps identify campus priorities and options for consideration depending what and when campus needs and funding develop.

If there is no change or need in a particular area, then that portion of the plan is not done, but what work is done, reflects a broader consideration and awareness of overall campus impact. When considering the 2002 Facilities Master Plan, only 17 of the 29 projects identified for the past ten years were actually completed. While a completion rate of 59% is higher than typical for most campuses, it does reflect the “selective” nature by which work is eventually executed.

A good plan allows and provides for flexibility to remain viable as time brings changes never anticipated when the plan is completed. The work and effort is to finalize such a plan as the end product.

Guide to Campus and Parking

General Notices

• Tax Exempt Items - Act 45
• Steel Certifications (Updated 7-1-15)
• Public Works Employment Verification Form
• Change Order Form (updated 9-23-14)
• Final Completion
• Stored Material (Off-Site) Form
• Substantial Completion
• Packing-Moving Procedures

Construction Projects

• Lower Campus
• Upper Campus

• Act 129 Rebate Items
• As-Built Requirements
• Design Standards

Division 1 Specifications – General Requirements

• 011100 Summary of Work
• 011101 Summary of Special Provisions
• 012200 Unit Prices
• 012300 Alternates
• 012600 Contract Modification Procedures
• 012900 Payment Procedures
• 013100 Project Management Coordination
• 013119 Project Meetings
• 013200 Construction Progress Documentation (long version)
• 013200 Construction Progress Documentation (medium version)
• 013200 Construction Progress Documentation (CM version)
• 013200 Construction Progress Documentation (short version)
• 013500 Safety and Health Requirements (full version)
• 013500 Safety and Health Requirements (superintendent version)
• 013500 Safety and Health Requirements (part time version)
• 014500 Quality Control
• 015000 Temporary Facilities Controls (large projects version)
• 015000 Temporary Facilities Controls (small projects version)
• 017123 Field Engineering
• 017329 Cutting and Patching
• 017419 Construction Waste Management
• 017700 Closeout Procedures
• 017823 Operation and Maintenance Data
• 017836 Warranties
• 017839 Project Record Documents

Detailed information

Access this link for the Project Request Form 

Transportation and shuttle services are part of Facilities Management. The department has full-time and part-time bus operators. All have PA Commercial Driver Licenses.

Shuttle Bus Schedule

Full-time mechanics and a supervisor support eighty-three licensed vehicles and all the equipment in the transportation and grounds departments. Shuttle operators transport students from lower to upper campus, downtown and Honeysuckle Apartments.

Transportation has a fleet of two 15-passenger vans, one 25-passenger bus, one 24-passenger bus, one ADA van, and fifteen 44-passenger buses, for daily dispatch.

Questions?

Direct questions to shuttle@bloomu.edu or call 570-389-4536

Vehicle Reservation Requests can be submitted through the work order system. Please choose the Reservation Request option to enter your request. If you do not have access to the work order system, please contact the Work Order staff at ext. 4586 or email workorders@bloomu.edu

A Travel Approval Form must be completed and sent to the transportation office. Vehicles are dispatched from and can be picked up at the Buckingham Maintenance Center.