PRP 5572 - Duplicating/Print Shop Policy

Issued by: Robert J. Parrish, V.P. for Administration
Effective Date: 05/08/89


All Submissions for Printing or Duplicating Must be Accompanied with a Completed Work Request.

1. Use of Facilities Duplicating services are available for all academic and nonacademic units of the University as well as to all recognized student groups, provided that the requests for these services have an obvious and direct relationship to the central mission of the University. Religious and political materials must contain the name of the sponsoring group and a disclaimer that the materials represent the views of the group and not of the University. Use of facilities to such organizations must be equally open to all groups, not favoring one group over another. Also, marginal costs such as poster board and duplicating paper are to be borne by the sponsoring organization. The duplicating office does not provide service for non-university groups.

2. Duplicating Lead Times - The following lead times (delivery of material to Duplicating) are established to ensure that jobs can be scheduled and delivered on a timely basis:

Applications Lead Time
Tests Phone scheduled 10 days before needed; will give same day turn- around on agreed-upon date.
News and Sports Releases Phone Scheduled
Classroom Handouts 3 Working Days
Workbooks 2 Months
Promotion Application Materials 10 Working Days
Tenure Materials 10 Working Days
Student Resumes 3 Working Days
Administrative Materials 3 Working Days
Fraternity, Sorority Newsletters 10 Working Days
Extended Programs Conference Handouts Phone Scheduled, 1 Month
Athletic Conferences Phone Scheduled, 1 Month

3. Offset Printing Lead Times

  Lead Time / Input Due Day
Communique Noon Monday for Wednesday a.m. delivery
This Week Noon Wednesday for Monday a.m. delivery
General Publications 10 Working Days
Theater Programs 12 Working Days
Playoff Programs Phone scheduled, one week in advance or as soon as location is known
Celebrity Artist Programs 12 Working Days
Extended Programs Brochures 1 Month
Camp Brochures 1 1/2 Months
Letterhead 1 Month

4. Any printing job that is a second print run of a previously completed job will carry a set-up fee.