Welcome to the Procurement Department

Welcome to the Procurement Department

Waller Administration BuildingProcurement Department
Waller Administration Building 038
400 East Second St.
Bloomsburg, PA 17815
Phone 570-389-4311
Fax 570-389-2017

Office hours:  
Fall/Spring - M-F, 8-4:30 p.m.  
Summer - M-F, 8-4 p.m.
Receiving Department
400 East Second Street
Bloomsburg, PA 17815
Phone 570-389-4051
Receiving hours:   M-F, 8-4 p.m.


Current news is posted on this webpage. To view previous posts, visit our news archives by clicking on the News icon below. Procurement News
How to do business with BU

BU's Procurement Department is committed to providing timely and cost effective procurement of goods and to the BU community. Explore below to find the answers on policies and procedures. Please contact us if you need assistance.

Procurement News

Purchasing Card Usage

Purchasing card is not to be used for purchases from online auction sites (i.e., Ebay or Amazon). View guidelines.

New Assistant Director of Procurement (posted 6-28-2016)

Jeffrey Ulanoski joins the BU Procurement Office as Assistant Director of Procurement as of July 11th.

Jeffrey is a graduate of Bloomsburg University with a Bachelor’s in Business Administration. Most recently he worked as the Director of Indirect Procurement Group for Rite Aid Corporation in Camp Hill, PA responsible for the oversight and implementation of a procure-to-pay solution and expansion of a purchasing card program.

Prior to that, Jeffrey has worked in several roles including as a consultant, Director of Accounts Payable, Manager of Taxes, accountant and auditor for the Pennsylvania Auditor General.

Jeffrey resides in Millerstown with his wife and two children.

Business Travel Reminder (posted 6-8-2016)

As we are about to begin a new fiscal year, please reference the below reminder as you plan your business travel.

When traveling by automobile, travelers or their assistant should utilize the Enterprise Trip Optimizer (Mileage Calculator) to determine whether it is more economical to rent an Enterprise vehicle or be reimbursed for personal mileage.

After completing the Enterprise Trip Optimizer (Mileage Calculator) calculation sheet, please attach it to the Vehicle Reservation form.

Note - The Board of Governors travel policy states that “prudence and economy” in conjunction with the “purpose and constraints” of the travel must be used when traveling on official university business. Using accurate inputs (i.e. the current cost of a gallon of gas), The Enterprise Trip Optimizer assists with determining the most economical method of travel,, by specifically comparing the cost of personal mileage reimbursement vs. renting a car. Travelers are strongly encouraged to utilize the most economical method.

Enterprise training reference can be found here:
http://www.bloomu.edu/documents/fin_bus_svcs/EnterpriseTraining.pdf

Year End Cutoff Dates (posted 5-10-2016)

Cutoff for Disbursements
The Accounts Payable Department will cease printing checks Thursday, June 30, 2016 at 2:00 PM and will resume processing on Thursday, July 7, 2016 at 8:00 AM. This is necessary for AP to clear up the business of the 15/16 fiscal year and complete data collection for the financial reports required by the Chancellor’s Office.
All travel expense reports for travel completed through the early part of June, 2016, as well as other payment requests, should be submitted to Accounts Payable no later than Friday June 17, 2016 at 4:00 PM to allow sufficient processing time prior to disbursement cutoff.
Travel Expenses for Fiscal Year 15/16
Please be advised it is essential that all travel expense vouchers for travel taking place prior to and including June 30, 2016 reach the Accounts Payable Office no later than the close of Business on Monday, July 11, 2016. This will allow sufficient processing time for these expenses to be recorded in Fiscal Year 15/16.
Review of Open Travel
Please review all travel approval requests in ESS to assure all open requests for trips prior to June 30, 2016 are finalized. Any trips planned and not taken should be canceled using the cancel option in ESS. It is important to complete all travel expense reports for trips completed prior to June 30,2016.
Purchasing Card
The cutoff for use of the Purchasing Card for Fiscal Year 15/16 is Friday, June 24, 2016. This will allow for sufficient time for processing June transactions and the recording of expenses in this Fiscal Year. You may resume use of the card again Friday, July 1, 2016. Transactions beginning July 1 will be recorded in the new Fiscal Year 16/17.

Enterprise Vans (posted 3-14-2016)

For those of your that utilize Enterprise for rentals Ford ordered a recall on specific Transit 12 and 15 passenger vans. As such, Enterprise has decided to ground these vehicles until the manufacturer provides more information/resolution. Unfortunately, the timing couldn’t be worse with University Spring training events beginning. They recommend that any University that owns a Ford Transit passenger van reach out to their local dealer to see if their specific unit is affected by the recall.

In the meantime Enterprise viewed the upcoming reservation list to determine the clients affected. Once identified, they will call the account to offer solutions/replacements for the van. In most cases, if “people” needed to be transported, clients took two minivans (or SUVs) rather than the 15 passenger van that was requested. If equipment was needed to be transported, they offered a combination of a minivan (or SUV) and a cargo van. If there were specific needs that didn’t fall into the above scenarios, they worked with the client to find a solution. With the initial “first weekend need” taken care of, they are continuing to look at reservations further out. Since the manufacturer doesn’t have a specific timeframe on resolution, they have taken many steps including, shutting off “retail” reservations, pulling back on selling any of our non-affected passenger vans and investigating the opportunity to purchase others.

Enterprise - car pickup location change (posted 1-14-2016)

Effective January 19, 2016 the new location for drop off and pick-up of Enterprise rental cars has changed. The new location is the faculty/staff red parking lot #4 adjacent to and west of the Waller Building, and adjacent to and north of the Andruss Building. When entering the lot, the first two spaces on the immediate right will be signed for rental car parking, and the key drop box is next to the first parking space. All rental car keys for pick up on or after January 19th will be delivered to the University Police. The police staff will verify that the correct person is receiving the car keys and contract by checking the person’s picture identification card against the contract name.